Executive Administrative Assistant - (Ann Arbor) in Ann Arbor, Michigan For Sale

Job Duties & Responsibilities: The successful candidate will work with the Executive Assistant on a broad variety of confidential and complex issues. He/she must be able to exercise discretion, good judgment and significant initiative in all that they do. Person hired will be expected to operate with limited supervision and must have a clearly defined sense of what needs to be done. The candidate will perform general administrative assistant roles, including ordering of supplies, assisting associates in removing roadblocks to their success. Support 3-5 Associates of Director level as well as assist the Ann Arbor associates Outlook calendar management; scheduling/rescheduling meetings (internal and external attendees) and calls. Ensure Covered persons are reminded and briefed regarding appointments and provide supporting material for meetings. Field & Screen heavy phone volume, e-mail, and mail correspondence, acting as gatekeeper and liaison Work effectively and collaboratively with other administrative staff and team members and also provide backup support for other team members Answer front door and greet visitors/guests Maintain guest sign-in logs Manage Distribution Lists Handling special requests and related duties as needed Coordinate and schedule candidate Interviews Manage onboarding and off-boarding of vendors in remedy & econometrics Process remedy Tickets are requested Process/manage New Hire onboarding as requested Process separations as requested Coordinate all travel arrangements/itineraries (air, hotel, car, ground transport, directions) and personal arrangements ensuring efficient use of time as well as financial resources Process Time & Expense Reports Required Skills: Experience of working as an Administrative Assistant - supporting at Director level executive(s) minimum 4 years. Candidate must be extremely detail oriented, high energy, strong organizational skills, exceptional writing ability and good personality on the phone. Must be able to organize and manage multiple priorities, work under pressure, meet deadlines, and be flexible on projects simultaneously. Must have advanced working knowledge of Outlook, Word, Excel, PowerPoint Ability to appropriately handle confidential information # of Years Required: 4 - 5 years experience as Intermediate Level Admin Assistant Required Skills: Experience of working as an Administrative Assistant - supporting at Director level executive(s) minimum 4 years. Candidate must be extremely detail oriented, high energy, strong organizational skills, exceptional writing ability and good personality on the phone. Must be able to organize and manage multiple priorities, work under pressure, meet deadlines, and be flexible on projects simultaneously. Must have advanced working knowledge of Outlook, Word, Excel, PowerPoint Ability to appropriately handle confidential information
Source: http://www.juju.com/jad/xxxxxxxxqm2t2q?partnerid=af0exxxx314cbc501beebacaxxxx739d&exported=True&channel=staticfile&hosted_timestamp=xxxxa345f27ac5dc122dxxxxe8eaxxxx4axxxxa01exxxxf0ec06e7a773f44eaa